Terms of Use

These Terms of Use ("Terms") govern your access to and use of the Emplofy.ai website, applications, browser extension, public or private portfolio pages, AI-assisted tools, and related services (collectively, the "Service") made available by Emplofy.ai LLC ("Emplofy," "we," "our," or "us"). By creating an account, clicking to accept, installing the extension, or otherwise accessing or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. Eligibility and account creation

You may use the Service only if you are at least 18 years old, capable of forming a binding contract, and not prohibited from using the Service under applicable law. If you use the Service on behalf of an entity, you represent that you have authority to bind that entity to these Terms.

You must provide accurate account information, keep that information current, and maintain the confidentiality of your login credentials. You are responsible for all activity under your account, including activity resulting from your failure to protect your credentials or devices. Notify us promptly at support [at] emplofy.ai if you suspect unauthorized access to your account.

2. The Service

Emplofy provides candidate-side job-search tools designed to help users capture and organize opportunities, create and publish portfolio materials, generate AI-assisted content, track applications, sync approved third-party accounts, and coordinate next steps. Specific features may change over time and may be offered in free, trial, beta, paid, or limited-access forms.

The Service is intended to support your job search. Unless we expressly agree otherwise in writing, Emplofy is not your employer, is not a staffing agency of record for you, and does not guarantee any interview, offer, placement, contract, engagement, or employment outcome. Any employment or consulting relationship is between you and the applicable employer, client, recruiter, or other third party.

3. Your content, instructions, and responsibility for accuracy

You may upload, connect, publish, send, or otherwise provide information, documents, job postings, resumes, portfolio materials, messages, calendar data, application responses, notes, and other content through the Service (collectively, "User Content"). You retain ownership of your User Content, subject to the rights you grant to us in these Terms.

You grant Emplofy a non-exclusive, worldwide, royalty-free license to host, store, reproduce, modify, adapt, transmit, display, and otherwise process your User Content as reasonably necessary to operate, secure, improve, and provide the Service to you, including to generate AI outputs, create portfolio pages you choose to publish, send messages or applications at your direction, and render or export materials in different formats. This license ends when your content is deleted from the Service, except to the extent retention is permitted or required by law, necessary for security, backup, dispute resolution, or enforcement of these Terms, or reasonably necessary to complete in-flight operations you initiated before deletion.

You are solely responsible for the lawfulness, accuracy, completeness, and appropriateness of your User Content and for confirming that any application, message, resume, portfolio, or follow-up generated with the Service is correct before it is used or sent. You represent that you have all rights needed to provide your User Content and to authorize us to process it as described in these Terms.

4. AI-assisted features and automation

The Service may provide AI-generated or AI-assisted outputs such as fit scores, recommendations, summaries, messaging drafts, tailored resumes, portfolio content, suggested next steps, and similar content or actions. These outputs are probabilistic and may be incomplete, inaccurate, outdated, biased, or unsuitable for your circumstances. They are tools to assist you, not guarantees or professional advice.

If you enable features such as auto-fill, application assistance, message drafting, follow-up automation, or third-party account syncing, you instruct Emplofy to perform the actions you configure, subject to the limits of the Service and any connected platform. You remain responsible for reviewing your settings, the accuracy of the materials and data used, and the legal and practical consequences of the actions you authorize.

Emplofy does not warrant that any AI-assisted output or automated action will be accepted by a third party, comply with a third party’s policies, or achieve any specific result. You should not rely on the Service as the sole basis for important career, legal, financial, or other consequential decisions.

5. Public portfolios, share links, and communications

The Service may allow you to create public or semi-public portfolio pages, share links, resumes, and other materials. If you publish content or enable a share link, you authorize Emplofy to host and display that content according to your visibility settings. You are responsible for choosing what to publish and for ensuring you do not disclose confidential, proprietary, unlawful, misleading, or infringing information.

Portfolio pages, profile links, or other content that you mark public may be visible to recruiters, employers, search engines, or the public unless the feature is expressly labeled as private, unlisted, or access-controlled. You are responsible for using the privacy controls available to you and for understanding the visibility effect of your settings.

6. Third-party services, job sources, and integrations

The Service may interoperate with third-party websites, job boards, applicant tracking systems, email providers, calendars, identity providers, payment processors, analytics tools, and browser environments. Your use of those third-party services remains subject to their own terms, privacy notices, technical limits, and policies. Emplofy is not responsible for third-party services, third-party content, third-party decisions, or the continued availability or compatibility of any integration.

If you connect a third-party account, you authorize us to access and use the data, functionality, and permissions you grant solely as described in our Privacy Policy and the in-product disclosures you see at the time of connection. You may disconnect supported integrations, but some data previously synced into the Service may remain in your account until deleted in accordance with our retention practices.

7. Acceptable use and prohibited conduct

You may use the Service only for lawful purposes and in compliance with these Terms. You agree not to:

• use the Service in a way that violates applicable law, employment law, anti-discrimination law, privacy law, or the rights of any person or entity;

• submit false, deceptive, infringing, defamatory, harassing, discriminatory, or unlawful content;

• impersonate another person or entity, misrepresent your qualifications or identity, or submit applications or messages on behalf of another person without authority;

• reverse engineer, scrape, copy, frame, mirror, interfere with, or circumvent technical limitations, security features, or access controls of the Service or connected services except as permitted by law;

• use bots, scripts, or automated means against the Service itself other than through features we expressly provide or authorize;

• upload malware, attempt to disrupt the Service, or test vulnerabilities without our written permission;

• use the Service to spam employers, contacts, or third parties, or to generate mass low-quality outreach inconsistent with your configured settings and applicable law;

• use the Service or its outputs to build a competing product or to train third-party models except as expressly authorized by us in writing.

We may monitor compliance, investigate suspected violations, remove content, suspend features, or terminate access where we reasonably believe these Terms or applicable law have been violated.

8. Intellectual property and feedback

The Service, including its software, design, text, graphics, trademarks, selection and arrangement, and underlying technology, is owned by Emplofy or its licensors and is protected by intellectual property and other laws. Subject to your compliance with these Terms, we grant you a limited, revocable, non-transferable, non-exclusive right to access and use the Service for your personal or internal business use as permitted by your plan.

If you provide feedback, suggestions, ideas, or enhancement requests, you grant us a worldwide, perpetual, irrevocable, royalty-free right to use them without restriction or obligation to you.

9. Paid plans, trials, and billing

Some features may require payment. If you purchase a subscription or other paid feature, you agree to pay the fees, taxes, and other charges presented to you at checkout. Unless we state otherwise at purchase, subscriptions automatically renew for successive periods equal to the original term until canceled. You authorize us and our payment processor to charge your selected payment method for the recurring subscription charges and any applicable taxes until you cancel.

If a free trial is offered, you may be required to provide a payment method to start the trial. Unless we clearly tell you otherwise at sign-up, your subscription will automatically convert to a paid subscription at the end of the trial unless you cancel before renewal. You may cancel through your account settings or any other cancellation method we provide. Except where required by law or expressly stated otherwise in writing, fees are non-refundable and partial billing periods are not prorated.

We may change pricing, plans, or features from time to time. Price changes will not affect the then-current paid term you already purchased, but will apply on renewal after notice as required by law.

10. Suspension, termination, and service changes

You may stop using the Service at any time and may delete your account using available tools or by contacting us. We may suspend or terminate your access, disable features, or remove content if we reasonably believe you violated these Terms, created risk or possible legal exposure for us or others, failed to pay applicable fees, or if we discontinue the Service or a feature. Where appropriate, we may but are not required to provide advance notice or an opportunity to cure.

We may change, suspend, or discontinue all or any part of the Service at any time, including beta features, integrations, or AI capabilities. We will not be liable for changes, interruptions, or discontinuation of the Service except as required by law.

11. Disclaimers

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, EMPLOFY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, QUIET ENJOYMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING OR USAGE OF TRADE. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, AVAILABLE AT ANY PARTICULAR TIME OR PLACE, OR FREE OF HARMFUL COMPONENTS, OR THAT ANY CONTENT, SCORE, RECOMMENDATION, COMMUNICATION, APPLICATION, OR OUTPUT WILL BE ACCURATE, COMPLETE, OR ACCEPTED BY ANY THIRD PARTY.

12. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EMPLOFY AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, GOODWILL, DATA, BUSINESS OPPORTUNITY, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE AGGREGATE LIABILITY OF EMPLOFY AND ITS RELATED PARTIES FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID TO EMPLOFY FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS (US$100). SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO PARTS OF THIS SECTION MAY NOT APPLY TO YOU.

13. Indemnification

You will defend, indemnify, and hold harmless Emplofy and its affiliates, officers, directors, employees, agents, licensors, and service providers from and against any claims, liabilities, damages, judgments, awards, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to: (a) your User Content; (b) your use or misuse of the Service; (c) your violation of these Terms or applicable law; (d) your infringement of any intellectual property, privacy, publicity, confidentiality, or other rights of any person or entity; or (e) any application, communication, or action taken on your behalf through the Service based on your instructions, settings, or content.

14. Dispute resolution; arbitration; class action waiver

Please read this section carefully. It affects your rights. To the fullest extent permitted by law, you and Emplofy agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Service that cannot be resolved informally will be resolved by final and binding arbitration, rather than in court, except that either party may bring an individual claim in small claims court if it qualifies. Arbitration will be administered by the American Arbitration Association (AAA) under its applicable consumer or commercial rules, as appropriate, and the Federal Arbitration Act will govern the interpretation and enforcement of this section.

Before either party initiates arbitration, that party must send written notice of the dispute to the other party and allow at least thirty (30) days to attempt to resolve the matter informally. Notice to Emplofy must be sent to 750 Lexington Avenue, 7th Floor, New York, NY 10022 / info [at] emplofy.ai . The notice must describe the nature of the claim and the relief sought. If the dispute is not resolved within the informal period, either party may commence arbitration.

You and Emplofy agree to arbitrate on an individual basis only. TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY MAY PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, REPRESENTATIVE ACTION, OR PRIVATE ATTORNEY GENERAL ACTION AGAINST THE OTHER. If a court or arbitrator decides that any part of this class action waiver is unenforceable as to a particular claim or request for relief, then that claim or request must proceed in court and not in arbitration, and the remainder of this section will continue to apply to the fullest extent permitted by law.

If you do not want to be bound by this arbitration section, you may opt out by sending a written opt-out notice to 750 Lexington Avenue, 7th Floor, New York, NY 10022 / info [at] emplofy.ai within thirty (30) days after first accepting these Terms. Your opt-out notice must include your full name, the email address associated with your account, and a clear statement that you wish to opt out of arbitration. Opting out of this section will not affect the rest of these Terms.

15. Governing law

Except to the extent preempted by the Federal Arbitration Act or otherwise required by applicable law, these Terms and any dispute arising out of or relating to them will be governed by the laws of the State of New York, without regard to its conflict-of-laws rules. Subject to the arbitration section above, any dispute that is not subject to arbitration will be brought exclusively in the state or federal courts located in New York County, New York, and each party submits to the personal jurisdiction of those courts.

16. DMCA/copyright complaints

If you believe that content on the Service infringes your copyright, you may send a notice to our designated copyright agent at legal [at] emplofy.ai. Your notice should include sufficient information for us to identify the allegedly infringing material, the work claimed to have been infringed, your contact information, a statement of good-faith belief, and a statement under penalty of perjury that the information in the notice is accurate and that you are authorized to act on behalf of the copyright owner.

17. Changes to these Terms

We may update these Terms from time to time. If we make material changes, we will post the updated Terms and update the Effective Date above. Where required by law, we will provide additional notice or request renewed assent. Your continued use of the Service after the updated Terms become effective means you accept the revised Terms.

18. Contact information

Questions about these Terms may be sent to legal [at] emplofy.ai or mailed to Emplofy.ai LLC and mailing address].