Privacy Policy
Effective Date: Apr 2, 2026
Emplofy.ai LLC ("Emplofy," "we," "our," or "us") respects your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and otherwise process personal information when you visit our websites, use our web or mobile applications, install or use our browser extension, connect third-party accounts, publish a portfolio page, or otherwise interact with the Emplofy service (collectively, the "Service"). It also describes your choices and privacy rights.
At a glance
1. Scope and role
This Privacy Policy applies to personal information we process as a "controller" or similar primary business decision-maker for the Service. In some cases, we may process data on behalf of another party, such as when a user instructs us to send content to a third-party service or employer. This Privacy Policy does not cover third-party websites, job boards, employers, payment processors, email providers, calendar providers, analytics tools, or other services that maintain their own privacy practices.
2. Personal information we collect
We collect the categories of personal information described below. The exact data depends on how you use the Service, what features you enable, and which third-party services you connect.
3. How we collect information
• Directly from you when you create an account, complete onboarding, upload files, type into the Service, publish a portfolio, purchase a subscription, or contact support.
• Automatically when you browse our sites or use our apps or extension, including through cookies, local storage, SDKs, and server logs.
• From integrations you choose to authorize, such as email, calendar, identity, browser, or productivity services.
• From opportunity sources and public or partner job data when you save or import opportunities or when we enrich data already associated with your account.
• From service providers and vendors that help us host, authenticate, secure, analyze, or bill for the Service.
4. How we use personal information
We use personal information for the following business and commercial purposes:
• to provide, operate, maintain, secure, and improve the Service;
• to create and manage your account, portfolio, preferences, and subscription;
• to capture, normalize, organize, and display job opportunities and related activity;
• to generate or support AI-assisted outputs such as fit scores, summaries, recommended next steps, resume tailoring, and communication drafts;
• to connect with third-party services you authorize and carry out user-requested actions, such as syncing calendar events or processing emails you choose to connect;
• to send service communications, reminders, confirmations, security notices, product updates, and, where permitted, marketing communications;
• to process payments, prevent fraud, enforce our Terms, and protect the rights, safety, and security of users, Emplofy, and others;
• to conduct analytics, troubleshooting, quality assurance, internal reporting, and aggregated or de-identified analysis;
• to comply with legal obligations, resolve disputes, and establish, exercise, or defend legal claims.
5. Google Workspace and browser-extension Limited Use disclosures
If you choose to connect Gmail, Google Calendar, Google Sign-In, or other Google Workspace APIs, our use of that Google user data is subject to the Google API Services User Data Policy and any applicable Google Workspace API requirements. We access, use, store, and share Google user data only as needed to provide or improve the user-facing features you request, and only as described in this Privacy Policy and our in-product disclosures.
For Google Workspace API data and other personal or sensitive data collected through the browser extension, we do not use or transfer that data for personalized, re-targeted, or interest-based advertising. We do not sell Google Workspace API data. We do not use Google Workspace API data to develop, improve, or train generalized or non-personalized AI or machine-learning models. We do not allow humans to read the contents of that data except: (a) with your affirmative agreement for specific support or troubleshooting; (b) when necessary for security purposes, such as investigating abuse; (c) to comply with law; or (d) where the data has been aggregated and anonymized and is used only for internal operations. We request only the scopes and permissions reasonably needed for the features you enable, and we expect our service providers to honor equivalent restrictions where applicable.
6. Cookies, SDKs, and similar technologies
We and our service providers may use cookies, pixels, local storage, SDKs, and similar technologies to operate the Service, remember preferences, analyze usage, secure sessions, and measure performance. Depending on your configuration and our implementation at the time you visit, these technologies may include strictly necessary technologies, preference technologies, analytics technologies, and, if enabled by us, advertising technologies.
You can manage certain cookies through your browser settings and, where available, through our cookie banner or preference center. Blocking some technologies may affect Service functionality. If we are required to recognize browser-based privacy preference signals such as Global Privacy Control for certain processing, we will do so as applicable law requires.
7. How we disclose personal information
We may disclose personal information to the following categories of recipients:
• service providers and contractors that perform hosting, cloud storage, authentication, analytics, communications, customer support, payment processing, document rendering, or similar services on our behalf and under appropriate contractual restrictions;
• integration partners or third parties you direct us to interact with, such as email providers, calendar providers, job boards, applicant tracking systems, and employers you choose to engage with through the Service;
• other users or members of the public where you intentionally publish portfolio pages, share links, application materials, or other content;
• professional advisers, auditors, insurers, financing sources, and counterparties in connection with corporate transactions, legal compliance, or risk management;
• law enforcement, courts, regulators, or other parties where we believe disclosure is required by law or reasonably necessary to protect rights, safety, security, or legal claims.
We do not sell personal information, and we do not share personal information for cross-context behavioral advertising. We also do not disclose personal information to third parties for their own direct marketing or interest-based advertising purposes except as expressly disclosed to you and permitted by applicable law.
8. Public portfolios and visibility controls
If you publish a portfolio page, create a public share link, or otherwise make content visible through the Service, the information you include may be accessed, copied, indexed, or re-shared by others consistent with the visibility level you selected. Please use care when deciding what to publish. We provide privacy settings to help you control visibility, but no public-facing system can guarantee complete control over downstream reuse by third parties.
9. Retention
We retain personal information for as long as reasonably necessary to provide the Service, fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Our typical retention approach is as follows, subject to legal holds and technical constraints:
• account, profile, and opportunity records: for the life of the account and for up to [90] days after account deletion request processing, plus limited backup retention for a reasonable period;
• billing and transaction records: for up to [7] years as needed for tax, accounting, audit, and dispute resolution purposes;
• security, fraud, and diagnostic logs: typically for up to [12] months unless longer retention is needed for investigation or legal compliance;
• support communications: typically for up to [3] years unless you request deletion earlier and we are not required to retain them;
• de-identified or aggregated data: for as long as it remains de-identified or aggregated in accordance with applicable law.
10. Security
We use administrative, technical, and physical safeguards designed to protect personal information appropriate to the nature of the information and the risks involved. These measures may include encryption in transit, access controls, audit logging, environment segregation, least-privilege controls, vendor due diligence, and security monitoring. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
11. International transfers
Emplofy is based in the United States and may process personal information in the United States and other countries where we or our service providers operate. Those jurisdictions may not provide the same level of data protection as your home jurisdiction. Where required by law, we will rely on an approved transfer mechanism, such as the European Commission’s Standard Contractual Clauses, an adequacy decision, or another lawful basis for transfer.
12. Your choices and controls
• Account data: You can access and update certain profile and account information from your account settings.
• Content and opportunity data: You can edit or delete certain notes, files, opportunities, and published materials from within the Service.
• Portfolio visibility: You can change the visibility of portfolio pages, share links, and similar assets using the settings we provide.
• Integrations: You can disconnect supported integrations from your account settings or through the third-party service, although previously synced data may remain until deleted.
• Marketing communications: You can unsubscribe from promotional emails by using the unsubscribe link or contacting us. You will still receive transactional and service-related communications.
• Cookies and browser signals: You may be able to limit or refuse certain cookies through your browser or our preference tools, and certain privacy preference signals may be honored where required by law.
13. U.S. state privacy rights
Depending on your state of residence and subject to legal exceptions, you may have rights to request access to your personal information, correction of inaccurate personal information, deletion of personal information, portability of personal information you provided to us, and to opt out of certain processing such as sale, targeted advertising, or profiling in furtherance of decisions that produce legal or similarly significant effects. Some states also allow you to appeal a denial of your request.
California residents may also have the right to know the categories and specific pieces of personal information we collect, the sources and purposes of collection, the categories of third parties to whom we disclose personal information, to opt out of sale or sharing, to correct inaccurate information, to limit certain uses of sensitive personal information, and to be free from discrimination for exercising privacy rights. We will verify and respond to requests in accordance with applicable law. You may designate an authorized agent where permitted by law.
To exercise applicable privacy rights, submit a request through privacy [at] emplofy.ai . If we deny a request and state law gives you an appeal right, our response will explain how to appeal.
14. EEA, Swiss, and UK privacy rights and legal bases
If you are located in the EEA, Switzerland, or the United Kingdom, you may have rights to be informed, access your personal data, correct inaccurate data, erase data, restrict processing, obtain portability, object to certain processing, and not be subject to certain decisions based solely on automated processing. You may also lodge a complaint with your local supervisory authority.
Where applicable, we process personal data under one or more of the following legal bases: your consent; performance of a contract with you; compliance with legal obligations; our legitimate interests in operating, improving, securing, and defending the Service; and, where necessary, establishment, exercise, or defense of legal claims. Where we rely on consent, you may withdraw it at any time, although that will not affect processing that already occurred before withdrawal.
15. AI and automated processing disclosures
We use automated systems, rules, and AI-assisted tools to help organize and evaluate job-search data, rank opportunities, generate suggested content, and personalize the Service. These tools may use your profile, opportunity data, interactions, preferences, and connected data you choose to sync. On the candidate side, these outputs are advisory and are not used by us to make legal or similarly significant decisions about you without appropriate review. Employers, job boards, or other third parties may separately use their own automated systems, which are governed by their own policies and practices.
16. Children
The Service is not directed to children under 13, and we do not knowingly collect personal information from children under 13. We also do not intend the Service for minors under 18 without legal capacity to enter these Terms. If you believe a child under 13 has provided personal information to us, contact us at privacy [at] emplofy.ai so we can investigate and, where appropriate, delete the information.
17. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. If we make material changes, we will post the updated version, revise the Effective Date, and provide any additional notice required by law. Where required, we will seek your consent to material changes before they apply to you.
18. Contact us
If you have questions or requests about this Privacy Policy or our privacy practices, contact us at privacy [at] emplofy.ai or by mail at Emplofy.ai LLC, 750 Lexington Avenue 7th Floor New York, NY 10022. If required for your jurisdiction, we will identify the appropriate representative or supervisory contact in the version of this policy made available to you.